Standardization of incoming invoice flows

Standardize incoming invoice flows and go through the transition period:

Efficiency in incoming invoices processing starts with the integration of invoice data in your accounting software. This means: starts with the selection of an invoice standard message format and the development of a connector - or the use of an existing tool- to integrate the invoices automatically in your accounting software. The transition from paper to electronic format is progressive. Paper will remain for a while and both flows should be considered in the automation process (see diagram below):

  • The upper flow describes the reception of invoices as structured messages (UBL 2.0, e-fff, EDI,…). Knowing that suppliers will not suddenly agree on one and the same invoice message standard, considering a message conversion process step is a wise decision if your organization does not want to develop and support numerous invoice message standards.
    See “Structured Messages transmission and transformation, EDI” »
  • The lower flow describes the paper flow with its integration in the accounting software on the basis of the same invoice message standard.

Developing and implementing such a multi-flow process will allow your organization to cope with the expected paper flow decrease, the transition to electronic invoices (e.g. PDF) and to structured messages, the probable emergence of several invoice message standards and the legitimate autonomy of your suppliers to limit the number of supported invoicing formats.